At EzTaxDiary.com is a websited owned by Zendreo LLC.("EzTaxDiary"), we value your trust and respect your privacy.
EzTaxDiary strives to support small business owners like you by offering a fast and easy way to manage your money, while respecting your privacy expectations and protecting your Personal Information.
By "Personal Information", we mean information about an identifiable individual such as a person's name, email address, residential address, telephone number, and in some cases, more sensitive information such as but not limited to gender, demographic information, family status, investment particulars, consumption preferences, business expenditures, credit score, accounting data, social security or social insurance numbers, bank account information, and payment card information.
To demonstrate our commitment to protecting your privacy, we have developed this Privacy Policy, which describes how we will collect, use, disclose, retain and protect Personal Information in order to provide you with our online accounting, payroll, payment and invoicing services and other small business–related services (collectively, the "Services") offered and maintained by us and our affiliates from time to time. Our Privacy Policy is based on applicable privacy legislation as well as 10 internationally recognized privacy principles.
Zendreo LLCEzTaxDiary collects, uses, and discloses Personal Information only for the purposes of providing you with our Services and for such other ancillary purposes consented to by you as a user of the EzTaxDiary Apps.
More specifically, EzTaxDiary collects, uses and discloses information (which may include Personal Information) for the following purposes:
At any time, EzTaxDiary users can opt-out of most email communication from us by clicking on the unsubscribe link at the bottom of our emails, or via the "Email Preferences" section of the "Your Profile" page, accessible via the “Account” menu. Users of EzTaxDiary's Payroll product wishing to opt-out of payroll emails must do so in the "Notifications" section of the payroll settings page. However, we may still contact you for administrative purposes (e.g. if we need to notify you of a change to our service, changes to our terms of use or privacy policy, there is a problem with your account or an anticipated service interruption, etc.).
Withdrawing your consent will not apply to actions EzTaxDiary has already taken based on your prior consent.
In order to use certain Services, such as EzTaxDiary Payroll, you may be required to provide personal information relating to yourself and your employees, agents, contractors and representatives from time to time. You acknowledge, and represent to us that you only collect, use and disclose personal information in compliance with applicable privacy laws. You further represent and warrant to us that you have obtained all required consents (including, if you use EzTaxDiary Payroll, consents relating to making deposits to and debits from your employees' bank accounts) from your employees, agents, contractors and representatives whose personal information will be disclosed to us or to our third party service providers in connection with the Services. You further agree to indemnify and hold EzTaxDiary, its affiliates, subsidiaries, partners, service providers, suppliers and contractors and each of their respective officers, directors, agents, and employees (collectively, the "EzTaxDiary Parties"), harmless for any loss, cost, complaint, damage, claim or liability whatsoever arising from your collection, use and disclosure of personal information relating to your employees, agents, contractors and representatives.
EzTaxDiary limits the collection of Personal Information by collecting only the information required to fulfill the identified purposes. We will collect only the minimum amount of information required to facilitate the Services. However, we provide you with the option of sharing additional information (e.g. your name or address) to enhance your use of the Services.
EzTaxDiary does not knowingly or intentionally collect Personal Information from visitors who are under the age of thirteen (13).
You may in connection with some but not all of our Services have the ability to allow others (Guest Collaborators) access to your account. If you choose to allow others access to your account, you will need to provide the individual's name and email address. We will automatically send your guest a one-time email inviting him or her to visit the Site. EzTaxDiary stores this information for the sole purpose of sending this one-time email and tracking Site usage. The individual may contact us at [email protected] to request that we remove this information from our database. A Guest Collaborator who accepts the collaboration invitation will be subject to and must agree to the same terms as a regular EzTaxDiary customer. Note that by providing Guest Collaborators access to your account, you will also be providing the Guest Collaborator access to any Personal Information in your account. While the Guest Collaborator must agree to our terms of use, we take no responsibility for any collection, use or disclosure of your Personal Information by your Guest Collaborator. It is your responsibility to ensure that your Guest Collaborator complies with privacy standards that are no less stringent than our own.
When you use certain Services, you have the option to share information with other accounts you have signed up for. You may choose from time to time to connect EzTaxDiary with other third party service providers in order to utilize these services in conjunction with the EzTaxDiary Apps. Purposes may include saving copies of records, importing data from external sources, communications with third parties, and conducting payment and direct deposit functions, among others. In such instances, your account and password credentials and other required information in respect of such third party service may be stored by EzTaxDiary for the purpose of providing this service.
EzTaxDiary will not use or disclose Personal Information for purposes other than the identified purposes of the Services or such other purposes which we identify from time to time.
We also ensure that only those employees responsible for the Services' operations have physical or technical access to Personal Information and only where such access is required to perform work authorized by their supervisors.
EzTaxDiary will retain Personal Information only for the duration of your enrollment as a EzTaxDiary user or to support the EzTaxDiary Payroll Guarantee, and Personal Information will be retained in access-secured databases. If you choose to withdraw from the Services, we will securely destroy your Personal Information in our possession and control within 45 days unless we are required to retain such Personal Information longer to fulfill our obligations to you or to third parties. However, we may retain non-personal information indefinitely.
We retain all Personal Information provided by you or your bank on secure servers, as do our third party partners and service providers. This data will be subject to the laws of the relevant jurisdictions. Our third party service providers, including financial institutions, have their own terms of use and privacy policies that will govern your relationship with these third parties. You are responsible for reviewing and agreeing to these terms of use and policies. If you do not agree with these terms of use or privacy policies you should not use the services offered by such third party service providers.
In the future we may collect information, including Personal Information, to enable you to access services provided by our third party partners and service providers. You will be subject to the terms of use and privacy policies of these third party service providers. You are responsible for reviewing and agreeing to these terms of use and policies. If you do not agree with these terms of use or privacy policies you should not use the services offered by such third party service providers.
When EzTaxDiary data is viewed in the EzTaxDiary Apps mobile apps, some data is cached in the memory of the device. That data is deleted when the related application is closed and does not persist. If the application is put in the background without closing, the data may remain in the cache. We take no responsibility for any unauthorized viewing of this data by third parties.
You may choose to provide your online banking information, for the purpose of importing transactions into EzTaxDiary and reducing your manual entry workload. To provide improved security and reliability, EzTaxDiary employs a respected provider of global online banking solutions. This partner stores account and password information. EzTaxDiary does not store these. This third party uses Triple DES encryption and secure storage protocols to protect EzTaxDiary customer data.
EzTaxDiary relies on you to ensure that the Personal Information you provide to us while using the Services is as accurate, complete and up-to-date as necessary for the purposes for which it is to be used. You are welcome to make changes or corrections to Personal Information at any time.
We also make every effort to ensure the accuracy of the information in our reports, displays, articles and support queries. However, you must verify all information created from your use of the Services and we recommend that you consult an accounting professional before completing any government or regulatory filing or otherwise relying upon the information, as the use of this information is at your own risk.
You are responsible for ensuring that the information you have provided is truthful, accurate, reliable and complete.
EzTaxDiary implements industry best practices appropriate to the sensitivity of your Personal Information. We use administrative, technical, and physical safeguards to protect your Personal Information against loss, theft, and unauthorized access, use, disclosure, copying, modification, disposal, or destruction in accordance with applicable legal requirements and industry best practices.
For example, we implement encryption and security controls to protect against unauthorized access to Personal Information during electronic transmission, and we train our employees to follow privacy and security practices specific to the Services. We also undertake security assessments to ensure that we maintain strong security controls.
We ensure that any third party acting on our behalf in respect of your Personal Information maintains reasonable and appropriate safeguards. For example, these third parties classify customer account data as "super sensitive". This means that access to such data is strictly limited based on business need and this data cannot be transmitted without the use of approved encryption methods. These third parties also employ both an Intrusion Detection System and an Intrusion Prevention System, and run regular network vulnerability scans. Additional information about our third parties' privacy practices is available upon request.
EzTaxDiary makes clear and transparent notice of its privacy practices publicly available via our Privacy Commitment and this policy. Our notices describe the collection, use, disclosure, and protection of Personal Information and provide the contact information of our privacy contact person.
EzTaxDiary will advise you at the first reasonable opportunity upon discovering or being advised of an incident where your personal information is lost, stolen, accessed, used, disclosed, copied, modified or disposed of by unauthorized persons or in an unauthorized manner.
You own your data which you input using the EzTaxDiary Apps and can download your own data via the Site at any time. Upon request, EzTaxDiary will also provide you with a list of the entities (e.g. third party service providers) to whom EzTaxDiary has disclosed your Personal Information, and the countries in which our servers are located.
The EzTaxDiary Apps may offer publicly accessible blogs and community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. We take no responsibility for any information which you or your employees, agents, contractors and representatives post or publish on the EzTaxDiary Apps and you agree to indemnify and hold the EzTaxDiary Parties harmless for any loss, cost, complaint, damage, claim or liability whatsoever arising from any such post or publication.
With your consent we may post your testimonial along with your name. If you want your testimonial removed please contact us at [email protected].
You can log in to our site using single sign-on (SSO) services such as Google and Yahoo. These services will allow the third party to authenticate your identity and provide you the option to share certain personal information with us such as your name and email address to pre-populate our sign up form.
The blog portion of the Site includes Social Media Features, such as the Facebook Like button and Widgets, such as the Share button or interactive mini-programs that run on our site. These Features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these Features are governed by the privacy policy of the company providing it.
A cookie is a small text file that is stored on a user's computer for record-keeping purposes. A session ID cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time. We and some of our affiliates and third party service providers use session ID cookies on the Site. We do not link the information we store in cookies to any personal information you submit while on our Site. We use session cookies to make it possible to navigate the secure environment inside our Site. When you log into EzTaxDiary, your browser may ask if you want it to remember you as a registered user of EzTaxDiary. If you accept, the session ID becomes a persistent cookie, which expires after two weeks of non-use. You can remove persistent cookies manually by following directions provided in your Internet browser's "help" file. If you refuse cookies, you will not be able to use EzTaxDiary, since session ID cookies are essential to navigation.
Our third party partners employ clear gifs (a.k.a. Web Beacons/Web Bugs), images, and scripts that help them better manage content on our site.
EzTaxDiary may from time to time implement other third-party analytics services that also use cookies. EzTaxDiary will ensure that no personal information is included in those cookies. If the use of cookies by any service provider differs materially from the practices already listed, we will revise this document accordingly and notify existing customers of the change(s).
We partner with a third party ad network to either display advertising on our Web site or to manage our advertising on other sites. Our ad network partner uses cookies and Web beacons to collect non-personal information about your activities on this and other Web sites to provide you targeted advertising based upon your interests. If you wish to not have this information used for the purpose of serving you targeted ads, you may opt-out by clicking here. Please note this does not opt you out of being served advertising. You will continue to receive generic ads.
In order for EzTaxDiary to communicate with you via the EzTaxDiary Apps mobile applications which you may choose to install on your mobile device, we save a "device token" on your device. We use the device token to provide you with notifications relating to the Services. The device token identifies your mobile device to us but cannot be used to identify you. We store the token in encrypted format (256-bit encrypted) and retain it only as long as necessary to provide you with the Services.
EzTaxDiary uses third-party email services providers in order to effectively deliver emails to you. For occasional messages from EzTaxDiary, we will share only your email address and name (where applicable) with this provider. For the weekly summary of your account information (the "Your week in numbers" email), we will share your email address and name (where applicable) and send via our providers news about your account balances, year-to-date financial overview, overdue invoices and expenses and other select account details. These companies are authorized to use your personal information only as necessary to provide these services to us. To unsubscribe from either or both emails, please see the "Consent" section above.
We may update this privacy policy to reflect changes to our information practices. If we make any material changes we will notify you by email (sent to the e-mail address specified in your account) or by means of a notice on our website prior to the change becoming effective. We encourage you to periodically review our Privacy Policy for the latest information on our privacy practices.
EzTaxDiary's Privacy Officer is responsible for receiving your privacy-related questions. You may send us your privacy-related questions or challenge our compliance with our Privacy Commitment and Privacy Policy by submitting your concern to: